Equine Veterinary Software
Equine vets, your software has been letting you down for years. Lupa is here to change that.
You know these problems well...
You've got no access to your PIMS on the road
You should have a history available, even if you're in the middle of nowhere.
Notes shouldn't have to be written at the end of the day on memory.
Your sat nav should take you to the right gate first time.
Stock goes missing and nobody knows where it went
On a busy day, some bute goes missing and nobody notices. It never gets booked out or charged.
Nothing gets charged or paid at the visit
Your system only allows 30-day billing, so that's what you do. You can't take payment at the visit, or flex the terms for each client.
Ownership structure is complex
You've got a complex spreadsheet just to work out how to bill a multi-owner horse.
Lupa has built equine software to solve the everyday challenges you're facing.
Not just an add-on from small animal software. Purpose built for equine vets.
For vets on the road, Lupa drives efficiency
Works offline with auto-sync Rolling out in Sept 2026
History, x-rays, notes and invoicing on your phone. Works offline with no signal, syncs when you're back in range.
AI writes your notes
Dictate your clinical notes and AI will format it into your chosen template, or provide a straight dictation. Then billing items are suggested. It's quick, efficient, handles technical terms well, and can adapt to the way you structure your notes.
Scan stock out at the boot
One beep on the barcode scanner and it's out of your car stock and on the client's bill. Batch number logged against the horse at the same time.
Your car is always fully stocked
Lupa knows what you've used and dispensed, and suggests what you need to restock.
E-signatures at the yard
Consent forms for euthanasia and radiography can be signed at the visit and stored directly in the app.
what3words for every visit
Get the right gate first time. And automatically send ETAs out to clients when you're nearby.
Everything is automatically synced back to the practice
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"When are you next at our yard?" answered in seconds
The map diary shows every visit geographically, so reception can see which vet is near which yard on which day and group the calls together, instead of scrolling five diaries while the phones ring.
Payment taken at the visit
Lupa Pay links settle the bill before the vet's left the yard, instead of adding to a growing number of due payments.
Syndicate billing Coming soon
One horse, ten owners, one invoice split by share, statements to the right people. The racing and professional work bills itself without the complex spreadsheets.
Caller pop-up
The phone rings and the client's record pops up on your screen automatically. Horses, history, and balance, all before you've said hello.
WhatsApp inside Lupa
Client chats attach to the record, with the clinical history, instead of living on one vet's phone.
One system across every site
Branches, the clinic and the road team on the same record, with reporting you can actually pull data out of. PACS, inpatients and hospital charge capture included.
For directors and practice managers...
Reporting you can actually pull data out of
Revenue by vet, by yard, by branch. Export what you need, when you need it, without asking your provider for your own data.
Less stock and charge leakage
Booking out happens at the car, not from memory at a desk. Fewer missed charges, fewer missing boxes, and a stock take that finally adds up.
Debt monitoring
See every unpaid invoice in one dashboard. Payment reminders go out automatically to do the chasing, and aged debt reporting shows you exactly where the money is stuck.
Diary efficiency that cuts mileage
The map diary means visits get grouped by area rather than scattered across the county, so vets spend less of the day driving and more of it charging.
One system, fewer subscriptions
PIMS, imaging, labs, payments, debt management, reminders, rotas, routing and stock management in one bill.
Payment on your terms
Choose from payment upfront, at the visit, 7-day terms, or 30-day. Set the cadence per client. Lupa is flexible to the payment terms you need.
Online booking that fills the diary
Clients can go online to book routine visits themselves, with payment taken upfront.
Built for equine hospitals too
AI writes your notes, then charts itself
Clinical observations are automatically pulled from the AI notes into charts, giving you a clear picture of the horse's health over time.
"Mild lameness on the near fore, grade two."
"Dental grade two, sharp points on the upper arcades."
"Heart rate forty-four, regular."
Digital whiteboard and task planner
Complex admissions run from one board. Tasks, treatments and checks, visible to the whole team.
Charging as you go
Tasks generate the invoice as they're completed, so a multi-day admission bills itself. Working across two systems typically leaks 5 to 10% of revenue. Lupa catches those missed charges.
Native PACS and DICOM imaging
X-rays, scans and DICOM files live in the same record, and live natively within Lupa, with no separate imaging system.
Book boxes, scanners and vets together
Coming soonBook the client, the treatment box, the MRI and the portable x-ray in one go, with no double-booking across any of them.
That all means…
Improved efficiency
Vets spend less time on admin.
More revenue
Fewer missed charges, and payment taken there and then.
Better client outcomes
No more misremembering significant details, or not having the history available before a visit.
Built with equine vets
Lupa is being shaped by leaders in the equine community.
"Lupa is going to revolutionise how equine vets work"
"Equine has yet to have a box built for it, and I sense that journey is here. Lupa was the one that was interested in saying: what do you need?"
