Equine Veterinary Software

Equine vets, your software has been letting you down for years. Lupa is here to change that.

Schedule an Equine Demo

You know these problems well.

  1. 01

    You’ve got no access to your PIMS on the road

    The history should be there, even in the middle of nowhere.

  2. 02

    Inventory goes missing

    Some bute goes missing on a busy day. It never gets charged.

  3. 03

    Nothing gets paid at the visit

    Your system only allows 30-day billing, so that’s what you do.

  4. 04

    Ownership structure is complex

    You need a spreadsheet just to bill a multi-owner horse.

Lupa solves these challenges.

Your system, with you on the road.

History, x-rays, notes and invoicing on your phone. Works offline with no signal, syncs when you’re back in range.

A mobile app that works without signal

The horse’s history before you arrive, notes written at the barn, and the bill done before you leave.

History on the road

The horse’s history, x-rays and notes before you get out of the truck.

  • Today’s visits

    Where you’re going, what for, and any notes for the visit.

  • Notes at the visit

    Notes shouldn’t have to be written at the end of the day on memory.

  • Synced to the practice

    Everything is automatically synced back to the practice.

Works on any device

Use Lupa on your phone at the barn and on your laptop back at the office, with the same records on both.

For vets on the road, Lupa drives efficiency.

Not just an add-on from small animal software. Purpose built for equine vets.

  • WhatsApp inside Lupa

    Client chats attach to the record, instead of living on one vet’s phone.

  • what3words for every visit

    Get the right gate the first time.

  • A fully stocked truck

    Lupa knows what you’ve used and dispensed, and suggests what you need to restock.

  • E-signatures at the barn

    Consent forms for euthanasia and radiography, signed at the visit.

Map schedule

“When are you next at our barn?” answered in seconds. The front desk can see which vet is near which barn on which day, and group the calls together.

The map schedule for two equine vets’ Thursday route around Weatherford, Texas: a lameness workup in Peaster, a pre-purchase exam in Willow Park, repro ultrasounds at a breeding farm in Millsap, a colic follow-up in Granbury, flu and tetanus vaccinations in Garner and sedated dentals in Springtown, numbered in route order, with the Granbury visit open

AI writes your notes

Dictate your medical notes and Lupa formats them into your chosen template. Then billing items are suggested.

Lupa Notes recording a lameness workup: SOAP notes for a horse lame on the left front after breezing on the track, positive to hoof testers and blocked to a palmar digital nerve block, with bute, stall rest and radiographs in the plan

Scan inventory out at the truck

One beep on the barcode scanner and it’s out of your truck inventory and on the client’s bill.

Scanning phenylbutazone, Dormosedan and Fluvac Innovator into Truck 3, with lot, expiration and on-hand counts, and a warning that the Fluvac Innovator lot expires within 30 days

Payment on your terms.

Payment upfront, at the visit, net 7 or net 30. Set the cadence per client.

Multi-owner horses

Set who books, who gets invoiced and who gets reminders, per horse.

Editing permissions on Dancer for Oakfield Stables and the rider Ben Hart: both can book appointments, only the barn can be invoiced

Every invoice for the horse

Several invoices can be open on one horse at once, one per visit, next to what’s been paid.

Bracken’s transactions, filtered from his owner Lucy Hart’s account: two draft invoices and one ready to bill open at once, for a lameness recheck, a lameness workup with foot radiographs and a sedated dental, beside an unpaid invoice for flu and tetanus vaccines, a paid invoice and its card payment

One visit, every horse

Copy a barn call’s charges to every horse you saw.

Copying a farm call fee, a flu and tetanus vaccination and a vaccination certificate to five horses, including Bracken and Willow at Oakfield Stables

Terms per client

Lupa is flexible to the payment terms you need.

A monthly account payment term: invoices due 30 days after the end of the invoice month, a 2% late fee, and an early payment credit option

  • Payment taken at the visit

    Lupa Pay links settle the bill before the vet’s left the barn.

  • Syndicate billingComing soon

    One horse, ten owners, one invoice split by share.

  • Unpaid invoices

    Payment reminders go out automatically to follow up on unpaid invoices.

Built for equine hospitals too.

Locations, the clinic and the ambulatory team on the same record.

A record built for horses

Height in hands, microchip, what3words and food-producing status on every horse.

A horse’s details: a Quarter Horse gelding, bay, 16.2 hh, with microchip, a boarding barn address and what3words, not food producing

Equine dental charts

Chart every tooth on the horse, from wolf teeth to cheek teeth, and keep it on the record.

An equine dental chart in Lupa: the horse’s occlusal chart by modified Triadan number, with the 105 wolf tooth extracted, a fracture on 109, and 408 selected, graded for gingivitis and periodontal disease with a 6 mm pocket and a note on a 407/408 diastema with feed packing

  • Digital whiteboard

    Complex admissions run from one board. Tasks, treatments and checks, visible to the whole team.

  • Charging as you go

    Tasks generate the invoice as they’re completed, so a multi-day admission bills itself.

  • Native PACS and DICOM

    X-rays, scans and DICOM files live in the same record, with no separate imaging system.

  • Stalls and scannersComing soon

    Book the client, the treatment stall, the MRI and the portable x-ray in one go.

Matthew Swarbrick

“Lupa is going to revolutionise how equine vets work”

Matthew SwarbrickAmbulatory Racing Vet at Rainbow Equine Hospital

See a day run through Lupa.

Talk to the team